Senior Minute Writer (Corporate Governance & Company Secretarial Support)

About the role

Location: Jersey or Guernsey (mainly working remotely)

Work Hours/Week: Part-time, variable (ideally at least 20-25 hours per week requested)

Employment Type: Zero-hour contract

Eligibility: Applicants must have the right to live and work in Jersey or Guernsey. We are unable to consider candidates outside these locations.

This role is suited to experienced corporate governance professionals who are confident supporting board and committee processes in regulated environments. You will be responsible for producing clear, accurate and defensible minutes, supporting company secretarial activities and working independently across a portfolio of clients. This is not a purely administrative role. It requires judgement, discretion and a strong understanding of how boards and governance frameworks operate in practice.

The role at Virteffic

This is a flexible role where you manage your own schedule and working environment, provided deadlines and client expectations are met.

While flexibility is central to how we work, this role also involves being part of a collaborative team supporting clients with time-sensitive governance matters.

We do not expect constant availability. However, there should be a professional willingness to support urgent client needs from time to time, where this can reasonably be accommodated.

What we are looking for

We are looking for someone who brings strong technical capability, sound judgement and a professional approach. Given the nature of our work, this role requires:

• Strong experience in minute writing, company secretarial work and corporate governance administration
• A professional, discreet and client-focused approach when working with directors and senior stakeholders
• The ability to work independently while remaining engaged as part of a collaborative team
• Strong organisational skills and the ability to manage deadlines across multiple clients
• A high level of integrity, confidentiality and attention to detail
• A willingness to support the wider team where needed, including occasional short-notice meeting attendance

Typical tasks and responsibilities

As part of the role, you will:

• Attend board and committee meetings (in person in Jersey or Guernsey, or virtually)
• Draft accurate, clear and well-structured minutes
• Prepare and support the production of board packs, papers, resolutions and governance documentation
• Support clients with company secretarial and governance requirements
• Work across a varied portfolio of clients while maintaining high professional standards
• Apply governance frameworks, processes and quality standards consistently
• Communicate clearly and professionally with clients, managing expectations where needed
• Record time accurately to support transparency and client reporting
• Collaborate with the wider team and contribute to knowledge sharing and improvements
• Support internal projects such as template development and process improvement
• Maintain a secure and compliant working environment at all times

Working at Virteffic – What to expect

We operate differently from traditional office-based roles. Our approach is built on:

• Flexibility with accountability: You manage your time, but work must be delivered to a high standard
• Availability when needed: This role is flexible but requires responsiveness during standard business hours
• High standards: Attention to detail and quality matter at every level
• Structured support: Clear processes, templates and guidance are provided
• Learning through real work: Development comes through hands-on experience and feedback
• Professionalism and confidentiality: We work with sensitive information and confidentiality and trust is key.

Before applying, we strongly encourage you to read our Working at Virteffic – What to expect guide. This explains how we work and what to expect from the role in practice.

How to apply

Please send your CV and a short covering note outlining your interest in the role to: career@virteffic.com

In your covering note, please also confirm:

• Your preferred availability (hours per week)
• Your pay expectations
• Your earliest start date
• Any other relevant information

By applying you confirm that you are in agreement with our privacy policy, which outline how we use your data and your rights under the data protection legislation.

We look forward to hearing from you!

What our team say

I am excited to have joined this modern company that has a fresh approach to the traditional 9-5! Working at Virteffic has been a transformative experience. The flexibility to work remotely, combined with the supportive team environment, has allowed me to thrive both professionally and personally. I enjoy the work life balance that Virteffic gives me, choosing to work when it suits me. No day is the same and I enjoy being part of all things ‘Virteffic’.

Claudette Taylor – Senior Virtual Assistant

Having the ability to work remotely is priceless. I am able to get work done when and where I would like and am not limited to the 9-5 schedule and office environment. The flexibility with Virteffic means I can manage time between working and making time for doing what I love. By embracing this flexible lifestyle, I’ve discovered newfound productivity and focus. With more time to prioritise my well-being, I’m achieving more than ever before. 

Emma Logue – Senior Virtual Assistant

I value the flexibility and remote nature of the role, which allows me to work during my most productive hours and consistently deliver efficient, high-quality work. I also love the variety the job brings; no two days are the same, which keeps me engaged and genuinely excited to log on each day. The balance it provides between my professional and personal life is truly invaluable.

Ellie Brouard – Virtual Assistant

Working at Virteffic has allowed me the flexibility that I have never had in another role. I am provided deadlines to complete my work and when I do this is up to me, it has created a work/life balance that you wouldn’t find anywhere else. Due to the internal and external work available, every day is different which allows me to work on a variety of tasks and the opportunity to gain more experience and knowledge, which I enjoy. I feel valued as a team member and trusted with the tasks that I am provided.  

Siobhan Poingdestre – Assistant Manager – Operations & Administration

Why Virteffic

Virteffic was founded on the belief that governance support can be both professional and flexible. Our clients rely on us for our expertise and consistency, and our team values us for the trust and autonomy we provide. You can build a meaningful career in governance while maintaining flexibility around how and when you work.

Inclusion and Equal Opportunity Employment

Virteffic is committed to creating an inclusive and supportive working environment. We welcome applications from all suitably qualified candidates regardless of sex, race, disability, age, sexual orientation, religion or belief, gender identity, or background.

We also welcome conversations with professionals returning to work following a career break.