Senior Virtual Assistant – Minute Writer & Corporate Governance Administrator

About the role

• Location: Jersey or Guernsey (mainly working remotely)
• Work Hours/Week: Part-time, variable (ideally 20-25 hours per week requested)
• Employment Type: Zero-hour contract
• Required: The right to live & work in Jersey or Guernsey (regretfully, we are unable to consider candidates from other locations).

This is a highly flexible role where you choose when and where you work — provided that you are in a private, secure environment and meet agreed deadlines.

As part of the role, you will:

• Attend board and committee meetings (face-to-face in Jersey or Guernsey, and/or virtually) from time to time during traditional business hours.
• Draft accurate, professional minutes from recordings or from meetings attended.
• Assist with the preparation of board packs and governance documents.
• Support clients with company secretarial duties and governance requirements.
• Work across a diverse portfolio of clients, ensuring efficiency, confidentiality, and professionalism.
• Ensure that the governance framework and any supporting policies and procedures are followed.
• Collaborate with the team on a virtual basis.
• Assist with internal projects tailored to your skills and interests.
• Such other duties as may from time to time reasonably be required.

We are ideally looking for someone who can commit to at least 20 hours per week on average.

Join Virteffic

Are you an experienced minute writer, company secretary, or corporate governance administrator looking for a career that fits around your lifestyle? At Virteffic, we provide company secretarial support, governance consultancy, and minute-writing services to clients across regulated and unregulated sectors in Jersey and Guernsey.

We are now seeking a Senior Virtual Assistant with minute drafting skills to join our growing team.

What we are looking for

We are seeking a motivated professional with:

• Strong experience in drafting minutes for boards and committees.
• A background in company secretarial work, governance, or professional services.
• Excellent drafting and communication skills, with meticulous attention to detail.
• The ability to manage deadlines independently and adapt to client needs.
• Professionalism, discretion, and a collaborative mindset.

Additional skills and experience that would be an advantage include:

• Corporate governance expertise – such as board efficiency reviews, corporate governance frameworks, or policy development.
• Experience in the fund, trust, or corporate services sectors.
• A professional qualification such as CGI (ICSA).

What we offer

At Virteffic, we believe careers should be flexible, professional, and sustainable. Our team is trusted, valued, and supported to work in the way that suits them best while delivering consistently excellent results for clients.

Here’s what you can expect:

• True flexibility – choose when and where you work.
• Balance – set your hours around your lifestyle while meeting client needs.
• Variety – exposure to a wide range of clients, sectors, and governance challenges.
• Growth – opportunities to develop your skills and progress your career in governance.
• Support – a collaborative, professional team that values your expertise.

Why Virteffic

Virteffic was founded on the belief that governance support can be both professional and flexible. Our clients rely on us for our expertise and consistency, and our team values us for the freedom and autonomy we provide. We are proud to be a remote-first employer offering genuine flexibility. Whether it’s managing family commitments, travel, or personal goals, you don’t have to choose between your career and your lifestyle at Virteffic.

Inclusion and Equal Opportunity Employment

Virteffic is committed to diversity and inclusion, which will consider all qualified applicants from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, national origin, religion or belief and gender identity.

If this sounds like the right fit for you, then we’d love to hear from you.

We offer a flexible, modern way of working to fit in with your lifestyle! Submit your application via the careers page on our website and email your CV to career@virteffic.com. By applying you confirm that you are in agreement with our privacy rules, which outline how we use your data and your rights under the data protection legislation.

We look forward to hearing from you!