Administrator, Funds

Purpose:

To assist in the administration of a variety of funds and corporate structures and the co-ordination of all aspects of the Company’s service offering including drafting board-packs, minutes of meetings and agendas; payments; maintaining client records; and dealing with day to day correspondence in respect of client structures.

Administration Responsibilities:

•        To be allocated a portfolio of clients, companies or other entities as part of the client administration team;

•        Assist with establishing, maintaining and terminating fund, managed business and other corporate structures;

•        Maintaining accurate statutory records and update system records accordingly;

•        Checking and reviewing client constitutive documents to ensure the services are compliant with the terms of therein;

•        Compliance with internal procedures and company policies;

•        Co-ordination of director and shareholder meetings, including agenda and board pack preparation, facilitation and attendance at meetings, and timely and accurately recording the minutes of such meetings;

•        Preparing and processing bank transfer instructions, including any cash management requirements;

•        Monitoring and documenting incoming funds;

•        Preparing and processing investor capital calls, distributions, subscriptions and redemptions;

•        Assisting with investment acquisitions and disposals;

•        Facilitation of investor reporting e.g., circulation of financial statements, NAV reports, Investment Adviser updates etc;

•        Assisting with periodic client file reviews to assist compliance as needed;

•        Conduct CDD requests for investors and clients and liaise with Compliance department;

•        Maintain board meeting trackers and template agendas;

•        Monitor action logs across clients to ensure timely resolution of administration matters;

•        Ensure timely and accurate recording of your time for billing purposes;

•        Assist and coach trainees, share knowledge and train new starters or junior staff;

•        Promoting a positive compliance culture in the team; and

•        Producing accurate work within industry standards and agreed timeframes.

Technical knowledge & skills required

•        Excellent attention to detail;

•        Strong time management and organisational skills;

•        Excellent interpersonal skills and ability to communicate effectively with clients and colleagues at all levels; and

•        Ability to work under pressure and meet deadlines.

Experience / Qualifications

•        Educated to at least degree standard or equivalent;

•        2 years of demonstrable funds or corporate structures experience, preferably with some knowledge or exposure to private equity or real-estate and a range of regulatory classes;

•        Studying towards a relevant professional qualification;

•        High level of general competency in Microsoft Office e.g. Word, Excel, Outlook, O365; and

•        Knowledge of NavOne preferable.