Compliance Manager

Why Langham Hall?

Langham Hall invests in people and in developing them professionally.  We are extremely proud of our leadership-focused culture which fosters a dedicated, approachable and collaborative way of working.  We offer the opportunity to progress your career and study professional qualifications; through intensive training and where applicable, full exam tuition and study support.

We are a fast-growing company and as such staff experience a variety of responsibilities and inclusion in exciting initiatives beyond their day-to-day role.  Employees are supported and encouraged to deliver a first-class service and opportunities are identified at an early stage for employees to engage with our clients which enables them feel involved and challenged in their work.

We are proud of our positive working culture which is reinforced through our employees and our extremely low staff turnover and we seek out people that believe in our values.

 

Overview

This is a great opportunity for an experienced, driven and talented individual to make a real difference as part of a dedicated and professional team. The main areas of responsibility for this role will focus on our Periodic Review and CDD processes. Wider responsibilities for this role include providing detailed and timely advice and support to the wider business and clients on a range of compliance, anti-money laundering (AML) and risk management duties specifically connected to the onboarding of new clients and investors.

These areas of responsibility will include ensuring compliance with the applicable laws and regulations covering Fund Services Business and Trust Company Business under the Financial Services (Jersey) Law, 1998 and Jersey Certified Funds under the Collective Investment Funds (Jersey) Law, 1988 and related Codes of Practice as well as applicable anti- money laundering, countering of terrorist financing and the countering of proliferation financing (AML/CFT/CPF) legislation.

 

Duties

New Business:

• To have oversight of and perform reviews of all prospective new business
• Ensure full CDD is held and signed off for all new entities and individuals prior to the new business meeting where required
• Review internal onboarding checklists
• Be responsible for the drafting of the internal Client Risk Assessment
• Schedule and attend New Business meetings ensuring all relevant documentation and information has been circulated in good time prior to New Business meeting.
• Assist with the preparation and coordination of the Client Business Risk Assessments and Risk Mitigation Programs to include preparing templates, population and coordinating other stakeholder input.
• Ensuring all new entities and individuals are correctly set up on our internal systems.

Responsible for Onboarding New Investors:

• Take the lead on CDD collation for first closes by maintaining trackers and attending meetings to ensure CDD is collated in a timely manner
• Provide detailed CDD advice to management in line with external and internal guidance / requirements. Maintain a commercial approach to CDD.
• Ensure ISCs, Simplified Checklist, EDD Checklists have been completed
• Be responsible for the sign off of all new investors for subsequent closes

Compliance Monitoring (including Periodic Reviews) and Reporting:

• To have oversight of Periodic Reviews in respect of all Langham Hall client entities.
• Ensure that all action points generated by internal reviews and monitoring are actively managed and closed/completed as necessary.
• To provide management information as required for committee/boards or other meetings.

AML/CFT/CPF

• Fully understand and keep up to date with requirements of AML/CFT/CPF regulations and guidance handbooks (Jersey) and those regulations applicable to LHFMJ.  Recommend to the Compliance Manger any areas that need attention within the business.
• Have oversight of the periodic CDD reviews process, act as the main point of escalation for any concerns raised.
• When required assist the Client Compliance team to provide detailed CDD advice and support to the teams on regulatory CDD requirements including compiling and signing-off CDD elements of the investor files.

General:

• Identify policies & procedures that may require streamlining or modifying and proactively work with the Compliance Officer to make the required changes.
• Work with the Compliance Officer to ensure robust compliance with the relevant legislation and guidance.
• Identify areas where further training for staff would be beneficial and bring these to the attention of the Compliance Officer, assist in the arrangement of training and compliance education.
• To ensure that all client related deadlines and deliverables that impact the compliance team are actively managed and strive to meet all deadlines utilising the junior team where necessary.
• To provide advice and possible solutions to the business on Compliance matters and be a point of contact for the wider business.
• Assist with the production and maintenance of management information and reports when requested.
• Promote a strong compliance and AML/CFT/CPF culture to all staff.

In addition to the duties listed above, provision of assistance to the Compliance Officer or wider compliance team may be requested to perform any other ad hoc duties or projects.

People Management:

• Act as first point of contact for queries from team members.
• Supervision, coaching and mentoring of junior staff.
• Provide support and guidance to team members, acting as a mentor and role model.
• Manage the day to day workload of the team, including effective delegation and resource management.
• Manage performance of direct reports through the Performance Management process, including Performance Review meetings and objective setting.
• Support the recruitment process, reviewing CV’s and conducting interviews with potential candidates.

Other Responsibilities:

• Develop and maintain good relationships with other staff members
• Ensure all work is conducted in accordance with internal procedures
• Complete daily timesheets
• Maintain the highest standards of confidentiality and security in terms of client affairs and records
• Monitor performance against personal and developmental targets
• Maintain a record of Continuing Professional Development activity undertaken during each year

As part of your duties all employees must ensure adherence to internal policies and procedures and meeting all personal AML obligations.

 

Person Specification

Qualifications

• To hold a table 4 compliance professional qualification or equivalent.
• Ideally five or more years of demonstrable experience within the financial services industry with a detailed understanding of the Trust Company and Fund Services Business compliance environment.

Technical Knowledge

• The candidate will need to be familiar with statutory and regulatory requirements relating to fund and trust company businesses, the regulatory regime under which we operate and the suite of available fund products we administer.
• Ability to work through practical compliance and AML / CFT /CPF related scenarios within the parameters of internal and external policies and procedures / regulations.
• Knowledge of Jersey legislation and a detailed understanding of the Fund Service Business, Certified Fund and Trust Company Business Codes of Practice and guidance notes.
• Have a strong understanding of anti-money laundering legislation and client due diligence requirements for a financial service business and its clients.

Skills and Experience

• Experience of leading CDD and Periodic Review processes.
• Experience of working within a 2nd Line Compliance function within the Jersey financial services industry.
• Ability to write reports, business correspondence, policy documents and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, directors and clients.
• Ability to work within a team to mentor, coach and carry out on-the-job training with more junior staff.
• The candidate must have excellent communication, organisational and time management skills.