Trainee HR & Resourcing Administrator

Why Langham Hall?

Langham Hall invests in people and in developing them professionally. We are extremely proud of our leadership- focused culture which fosters a dedicated, approachable and collaborative way of working. We offer the opportunity to progress your career and study professional qualifications, through intensive training and where applicable, full exam tuition and study support.

Langham Hall is a fast-growing company and as such staff experience a variety of responsibilities and inclusion in exciting initiatives beyond their day-to-day role.  Employees are supported and encouraged to deliver a first-class service, and opportunities are identified at an early stage for employees to engage with our clients which enables them feel involved and challenged in their work.

We are proud of our positive working culture which is reinforced through our employees and our extremely low staff turnover, and we seek out people that believe in our values.

Overview

An opportunity for a self-motivated individual to develop their career in Human Resources within a fast-growing business. The Trainee HR & Resourcing Administrator will provide comprehensive administrative support to the HR Team. The successful applicant will support Hiring Managers and Directors and manage queries raised internally and externally for the day-to-day management of recruitment.

Duties

Resourcing

• Support the HR / Senior HR Administrator, and wider team to ensure a seamless recruitment service is provided both internally and externally
• Provide an effective administration service including the uploading of vacancies to Pinpoint and liaising with    direct applicants and managing applications using Pinpoint
• Review candidate CVs at trainee level
• Coordinate interviews
• Request interview notes and feedback from interview panels ensuring Pinpoint is updated
• Input data into template employment offer letters and contracts of employment
• Coordinate and administer the end-to-end lifecycle of new starter checks including, qualification checks, employment references and any permit and licensing requirements
• Act as a key link between candidates, hiring managers, interview panels and partners for queries relating to the recruitment and onboarding process
• Assist in the coordination of recruitment events to include skills shows, careers fairs, student work placements and other school events

HR Administration

• Induction administration including preparation and completion of induction checklists
• Pre-screening including reference checks, reference response letters and world checks
• Collection and scanning of new joiner documentation
• Assist the HR team with the HR admin inbox ensuring timely response to internal and external emails
• Update staff contact lists and structure charts
• Provide administrative support to the HR Administrator across leaver, probation, and promotion processes
• Creation of monthly management and adhoc reports
• Support the Senior HR Administrator with payroll administration
• Support the Senior HR Administrator with learning & development administration
• Creation of profiles within People HR software and Learning Management System to include:
  • New joiner personal information
  • Induction checklists and information
  • Pre-approved annual leave
  • CPD logs
  • Scanning of all required documentation

As part of your duties all employees must ensure adherence to internal policies and procedures and meeting all personal AML obligations.

Person Specification

Qualifications

• Educated to at least ‘A’ level standard or equivalent (grades A-C), and GCSE Mathematics and English (Grades A-C / 9-4), and a willingness to study towards a relevant professional qualification.

Technical Knowledge

• The candidate will receive training as required, however previous experience/exposure to HR would be advantageous, along with a genuine interest in developing a career in HR
• Ability to write business correspondence and deal with routine emails, enquiries and telephone calls

Skills and Experience

• Excellent verbal and written communication skills are essential, with the ability to work within a team and independently
• Strong organisational and time management skills are essential
• The ability to act in a confidential and sensitive manner
• Strong attention to detail
• Training on internal systems, controls and procedures will be given; however, it is essential that the job holder has proven computer literacy skills